Position Overview & Specifications
The Administrative Assistant provides administrative support in a variety of functions to an individual, team, department or another group in an organization (vs. an entire office). Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May be responsible for creating reports and distributing on a regular schedule. Has word processing, spreadsheet, and graphics software skills. Requires a broad understanding of organization operations, organizational procedures, and personnel. May handle confidential and sensitive material. Makes some independent decisions regarding planning, organizing, and scheduling work.
Responsibilities:
- Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.
- Receives and responds to routine correspondence following established procedures not requiring management review.
- Assists in the performance of general administrative procedures, including data entry, equipment identification, equipment service, and preventive maintenance.
- Contributes to proper resource utilization, cost containment, procedural compliance, and customer service levels.
Qualifications:
- 2 years required, 3 years preferred of administrative support preferably in similar industry.
- Principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, evaluating customer satisfaction.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
- Ability to explain and teach appropriate policies, procedures and practices. In the purchasing role, negotiating with suppliers on discounts and payment terms and influencing their involvement in problem resolution.
- Strong verbal and written communication skills.
- Strong computer skills.
- Awareness of products, suppliers and trade discounts related to procurement activities is preferred.
- Strong comprehension of WESCO systems, policies and procedures concerning purchasing, inventory, quality and administration is preferred.
Wesco International, Inc., including its subsidiaries and affiliates ("Wesco"), is an Equal Opportunity and Affirmative Action Employer. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.