Position Overview & Specifications

Job title: Personal Assistant / Administrator

Salary: £28-£32,000 per annum

Hours: Monday – Friday, 40 hours per week / hybrid role – flexible working.

We are now recruiting for an experienced Personal Assistant to add to our fast-expanding team based in London. The role will include but not be limited to the following:

Acting as a first point of contact: dealing with correspondence and phone calls
Managing the Directors diary, organising meetings and appointments
Managing the businesses sales and purchases ledger for invoicing purposes
Supporting the accountant with purchase orders, monthly VAT submissions, bank reconciliation and payroll queries
Typing, compiling, and preparing reports, presentations, and correspondence
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers, and clients
Management of the social media accounts (Linked In, Instagram and Facebook) and creating weekly content using the Canva software.
Management of the information inbox and delegating emails where necessary
Support with internal recruitment, creating job adverts and scheduling interviews with the Director / relevant Manager.
Maintaining and ordering office equipment and branded supplies for client meetings and events.

We are looking for someone with:

Highly organised and proactive, with a 'can do' attitude.
Ability to re-prioritise rapidly and re-deploy work depending on the situation.
Experienced user of Microsoft Office.
Excellent attention to detail.
Excellent written communication skills.
Willingness to accept responsibility; confidence to act independently and decisively.
Self-starter capable of acting on own initiative and ability to manage competing demands and pressures whilst always remaining calm and professional.
Ability to work collaboratively and professionally with a range of colleagues and with external organisations and partners at all levels.
Willingness to develop and grow within the team.
Experience using Canva is beneficial but not essential.
Experience using Xero accounting software is beneficial.

Job Type: Full-time

Salary: £28,000.00-£32,000.00 per year

Benefits: