Position Overview & Specifications

We are seeking a highly organised, experienced, and motivated Executive Assistant to support executive in his role as a chairman at both Venture Capital business and an international NGO in a fast-paced family office. The ideal candidate will be responsible for a wide range of administrative duties and will play a critical role in ensuring the smooth operation of the office. The candidate will be able to anticipate the needs of the executive and provide proactive, efficient, and effective support.

Key Responsibilities:

Manage calendars, scheduling appointments and coordinating travel arrangements
Handle confidential and sensitive information with discretion
Respond to email and telephone inquiries in a professional and timely manner
Prepare and edit correspondence, communications, presentations and other documents
Plan and coordinate meetings, conferences, and events
Monitor and manage incoming requests, prioritising and delegating as necessary
Manage project tasks, including tracking progress and ensuring deadlines are met
Manage invoices and payment processes
Provide support as needed

Requirements:

6+ years experience as an executive assistant
Excellent organisational skills and attention to detail
Strong written and verbal communication skills
Ability to prioritise and manage multiple tasks in a fast-paced environment
Ability to maintain a high level of confidentiality and handle sensitive information with discretion
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Bachelor’s degree or equivalent work experience preferred

Job Type: Full-time

Salary: £45,000.00-£50,000.00 per year

Schedule: