Position Overview & Specifications
About The Role
RAC are on the lookout for an Admin Assistant who will support the Technology Operations team with administration tasks involved in Technology procurement, Vendor Management and Asset Management. We are looking for a self-driven person who is well organized, has excellent attention to detail and is curious and questioning.
Training will be given however you will need to be proficient in Microsoft Office (Outlook, Word, Excel & Power Point) and be comfortable juggling several tasks. Any knowledge of ITIL processes would be an advantage but not essential.
The role is based in Bradley Stoke, working hybrid hours as part of a small friendly team where your main duties will be to manage the schedule of contract renewals and track spend against budget for allocated suppliers. You will be required to produce quarterly reports to highlight any saving or overspend against defined budgets.
What you will do
- Process Supplier Renewals as instructed by the Supplier Owner, ensuring retention of contractual and financial documentation.
- Maintain Technology supplier renewals schedule ensuring renewals are started and completed within the contractual time scales.
- Software and Hardware asset procurement and management
- Build and maintain proactive working relationships and effective communication with allocated suppliers
- Manage the actual expenditure for each Supplier by review and reconciliation of invoice and payments
- Input to budget forecasts based on previous history and run rates
- Assist with the creation and maintenance of the Vendor Management Team procedures and documentation.
- Maintenance of the Vendor Management contract repository ensuring all relevant supplier documentation is kept up to date and that control information is maintained
- Produce quarterly management reports summarising savings or overspends in the year so far against defined budget.
- Assist the Vendor Manager as and when needed
- Support Projects and other initiatives by providing responses to straightforward enquiries on contractual arrangements with existing suppliers such as contract expiry dates, notice periods etc