Position Overview & Specifications
Here at PIB Group we are looking for a Executive Assistant to support our senior Executives within our organisation based in London. We are fast paced and growing organisation so a high attention detail will be required.
Responsibilities:
Providing proactive day-to-day support and diary management for the Execs- Providing support and managing discreet pieces of work for senior management.
- Booking business travel arrangements, including flights, transportation and accommodation.
- To ensure diary management is kept up to date and organised
- Organising events for the team including hotel booking, diary planning and organising the necessary travel bookings
- Organising meetings and ensuring all information needed for those meetings are prepared in advance
- Interacting with other areas within the Group including Finance, IT and HR
- Maintaining strong working relationships with other relevant departments within the wider PIB Group.
The Person -
- The ideal candidate will be self-motivated and have the ability to work unsupervised. You will have good IT skills especially around Word, Excel and PowerPoint with excellent interpersonal skills in dealing with colleagues, suppliers and clients.
- Prior or existing experience in a EA / PA experience is essential at C -Suite level
- You will have experience in managing and co-ordinating busy diaries as well as arranging travel and hotel bookings previously.
- Exceptional organisational and diary management skills.
- Acute attention to detail.
- Given the wide knowledge that will be known about the business, financial performance and colleague information absolute discretion is required in carrying out this role
- Able to act with tact, diplomacy and confidentiality, and deal with sensitive issues.
Further information
As well as a competitive salary we offer the following benefits -
- Competitive holiday allowance with the annual option to buy additional days
- Death in Service benefit of x4 salary
- Company pension scheme
- Very generous maternity and paternity leave packages
- A flexible benefits package which allows you to add additional benefits to your overall package
- Our benefits portal offers discounts on technology & electronics, cinemas, restaurants, days out, mortgage advice, travel and many more
- Referral schemes
- Discounted rates on PIB products
- We offer a first-class employee benefits and welfare package to support our employees with financial management, cycle to work scheme, counselling support, health screening, will writing, menopause support, books, stopping smoking and much more
- We also offer a wide range of discounts including a kids pass – giving you discount to over 4500 attractions and activities, discounts at hairdressers and beauticians, climate change projects with lots of other options to choose
- An experienced Learning & Development department to offer study support to enhance your career with us with access to free online courses on top
- Being a part of our PIB Community Trust, we support fundraising where you can apply for grants from PIB Group towards your chosen charity
We are proud of our success and growth and have been recognised for many industry awards across our business. If you wish to work for a company that truly puts people at the heart of their organisation, then we would love to hear from you. Our employee’s success isn’t measured on time spent in the office, so please talk to us about your flexible working needs. We have many sites across the UK and have colleagues who work from home some of the time and work in one of our offices for part of the week. We would love to hear from you if you want to hear more about opportunities in PIB.
We are an equal opportunities employer, committed to hiring a diverse and inclusive workforce. We do not discriminate on the basis of race, colour, gender, religion, disability, age, sexual orientation or any other characteristic protected by law.