Position Overview & Specifications

OFFICE ADMINISTRATOR – JOB DESCRIPTION

Contract position: August 2023 – July 2024
Monday – Friday
Flexible daily hours (15 – 20 hours per week total)

DUTIES INCLUDE:

Managing company correspondence, including phone calls, emails, letters, and packages
Handling administration of bookkeeping, budgeting, and billing cycles for the business
Organising meetings, scheduling appointments, and overseeing catering during company events
Supervising office workflows and coordinating project management
Preparing documents, letters, presentations, and handling other administration tasks
Diary management for Chief Scientific Officer and Principal Scientist
Performing data entry roles, including updating records and databases for personnel, financial, and legal information
Creating reports related to data entry, including holiday charts, project updates, etc
Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations and maintenance
Creating travel itineraries for business executives, employees, and company events
Any other duties that may arise.

SKILLS REQUIRED:
Strong organisational and time
Basic knowledge of accounting management skills procedures such as bookkeeping and other general financial procedures
Good presentation skills and customer services knowledge
Outstanding verbal and written communication skills
Assistant, Receptionist, or other relevant position experience
Knowledge of computer programs and software platforms used in daily office administration functions such as word processors, spreadsheets and specialised office management tools
Proficiency in filing and paper management, including the ability to manage business correspondence and the ability to handle confidential information
Excellent problem-solving skills, the ability to research and an aptitude for helping other people
Flexible attitude to working in a start- up; ability to roll up sleeves and get on with a variety of tasks

Job Types: Part-time, Temporary contract
Contract length: 9 months
Part-time hours: 15-20 per week

Salary: £25,000.00-£30,000.00 per year

Benefits: