Position Overview & Specifications
Elements Communications (a part of the Obsidian Healthcare Group) is an industry-leading, full service, ‘boutique’ medical communications agency that is proud to do things differently… delivering to exacting quality standards, but with a more personalised, service-orientated and ethical approach. We are proud to work differently because we believe that the way we achieve our success matters.
We are looking to add a Project Coordinator to our team to provide day to day project support to the Client Services Team.
Main Tasks and Responsibilities:
- Applying for and tracking copyright permissions
- Contacting hotels/venues for meeting space/accommodation/ad hoc requests, etc
- Preparing meeting materials including proofing, packing envelopes for mail-outs, collating folders, packing boxes, preparing labels/badges
- Completing contract templates and tracking/filing of signed contracts as well as collating details and managing payments to delegates/faculty, etc
- Entry of post meeting data and developing post-meeting analysis document as briefed/required
- Cross checking of documents/programmed materials from studio/programmers for quality control, as appropriate
- General team administration/ad hoc support as required (i.e., booking couriers and flights)
- As a central resource, general all-round support in response to the changing demands of the Client Services team; with the ability to prioritise and work methodically, flagging work conflicts as they arise
- Requirement for a high level of attention of detail within all documents and communications and adherence to internal processes at all times
- Supporting the Office Manager on an ad-hoc basis by covering reception and other administrative duties as required (e.g., Christmas mail-out (cards/gifts), post, stationery orders, etc)
Experience and Education Required:
- Relevant administration experience an advantage
- Science degree or interest in the area
- Proficient with Microsoft Office – in particular Outlook, Excel, Word and PowerPoint
Job Type: Full-time
Work Location: Hybrid remote in London