Position Overview & Specifications

Administrative Assistant

Job Type: Part time - 30 hours per month

Salary: £10 - £14/hour (dependent on experience)

Location: Remote working with flexibility to regularly attend locations in Sevenoaks and Tonbridge. Training will be in-person in the Tonbridge/Sevenoaks area.

About Us: We are a small neurorehabilitation service based in both clinic and community settings. We specialise in adult neurological Physiotherapy and Occupational Therapy in West Kent and bordering areas. We are currently a team of eight working remotely across our catchment area.

Job Role: We are looking for someone to maintain the smooth-running of our administrative and bookkeeping function

Bookkeeping (good working knowledge of Xero required)
Manage all aspects of income and expenditure for the company, using Xero accounting package and a practice management system
Produce financial reports from Xero, including monthly management accounts
Prepare accounts for end of year reporting to company accountants
Ensure financial controls and policies are adhered to, reporting any inconsistencies to the Directors
Maintaining up to date computer records including data input via a practice management system
Ensure IT and filing systems function effectively
Maintaining paper files, filing, and archiving
Ordering supplies as required
Taking minutes during business meetings and circulating to team
Handling initial enquiries either via telephone or email
Maintaining website uploading new information, photos and social media posts
Managing communication between team members
Assisting with marketing
Occasional liaison with clients when required
Providing general administrative support to directors and other team members

Key Skills

Excellent verbal and written communication, with proven accuracy and an eye for detail
High level of computer literacy, with experience using Microsoft Office
Experience using practice management systems
Confidentiality
Ability to work alone and manage own workload
Adaptable and organised

If you feel you would be well suited to this role, please get in touch by sending us your CV and a short paragraph detailing your strengths and relevant previous experience to info@neurorehabkent.com

We look forward to hearing from you!

Job Type: Part-time
Part-time hours: 7.5 per week

Salary: £10.00-£14.00 per hour

Benefits: