Position Overview & Specifications

We are currently looking to add to our team a Administrative assistant at Morgana court care home for 22 hours per week - 9am - 14.30pm, 4 days a week.

§ Ensure that all administration provided is delivered to a high standard

§ To ensure that any telephone calls received are taken and answered promptly to the highest standard

§ To make any outgoing calls as required by the Business Administrator within a timely manner.

§ Ensure that the overall presentation of the reception provides a welcoming, friendly and professional image of the home. This would consist of meeting and greeting visitors.

§ To typing letters and/or correspondence to include taking accurate minutes within meetings for the Home Manager and anyone else as and when required.

§ To update digital and paper records as and when required.

§ To carry out any archiving

§ To carry out photocopying & printing as and when required. Providing the team with documentation on request.

§ Supply ordering of any items as and when required.

§ Complete appropriate task while home administrator is absent

§ Processing of invoices assigned to the Purchase Order Ledger

§ To respond in a timely way to residents who are distressed (calling out, calling for help, knocking or making noises that suggest the need for support) or seek assistance if you feel unable to respond appropriately

§ Ensure that residents receive their post and prepare all outgoing post on a daily basis.

§ Assist the team with providing refreshments to visitors, relatives and residents.

§ Ensure that all telephone calls are dealt with in a timely and professional manner

§ Ensure that all training is coordinated with the home, making team members aware of course that are available.

§ Ensure records of team members attending training courses are completed.