Position Overview & Specifications
The Opportunity
The Opportunity
We are looking for a Senior Executive Assistant to provide secretarial and administrative support to the Chief Finance Officer, Business Strategy and Insight Director and Finance Director.
What will my accountabilities be?
As Senior Executive Assistant, you will be responsible for:
- The planning and organisation of onsite and offsite meetings for Executives including; venue/room search and booking, issuing invitations and tracking acceptances and budget control
- Full diary management and organising all travel arrangements
- Screening telephone calls, emails and post. There will be handling of ad hoc issues without referral
- Responsibility for handling key project business meetings within UK
- You are the first point of contact and central information point for the department and executive office and provide support to executives for efficiency
- You will provide general correspondence, reports, minute talking, invoice management, preparing PowerPoint presentations, prepare board room for meetings, and maintain office software and filing
- Establishing relationships with international offices
- Building a strong and collaborative relationship with other assistants across the company
What Team will I be a part?
Finance and Business Strategy and Insight
Who are my customers?
- You will have key internal and external relationships
- Executive team
- Senior Management
- Executive Assistants
- Departments Heads
- All UK & Ireland colleagues
- Non-executive directors
- Suppliers