Position Overview & Specifications
Jones Whyte LLP
Location: Glasgow
Role: Legal Assistant
Contract: Full-time
Hours: 35 hours per week, Monday-Friday 9am-5pm
Are you looking for a fast-paced and dynamic administrative role within the legal industry? Do you have experience working within a legal administrative role?
Would you like to work for a growing & forward thinking firm who invest in their staff and offer training, development and progression?
If so, we have the perfect opportunity for you. We are looking to recruit a hard-working individual to join our thriving Private Client department. This is an exciting opportunity to be part of a successful team and contribute to its success, helping clients
The Role
As a Legal Assistant within our Private Client team you will be working alongside Paralegals, Trainee Solicitors and Solicitors, providing key support to ensure the smooth running of the team & each client's experience. We are looking for someone who has previous administrative experience and exposure to a fast-paced office environment. Experience within a Private Client team would be desirable but not essential.
Candidates should be pro-active, have excellent communication and organisational skills and the ability to handle a variety of different tasks. The role will involve dealing with the mail process, providing administrative support to our Solicitors and case handlers by way of emails and phone calls, and working with our online case management system.
At Jones Whyte, you'll be surrounded by people who will help you achieve your ambitions. You will benefit from the chance to grow and enhance your skills at the heart of our Private Client team. As we grow, we encourage our employees to grow with us and are continually improving our processes to ensure our employees are supported in all the work they do.
Key Responsibilities
- Liaising with and providing administration support for Solicitors and Case Handlers
- Responding to enquiries (email, telephone and letters)
- Providing continued communication throughout the process
- Processing the mail
- Managing administration of Executries, Probates and Trusts
- Working with the online case management system, keeping records up-to-date
- Answering calls
- Drafting Declinatures for Wills
- Retrieving Wills from storage
- Requesting cheques on behalf of fee earners
- Preparing and implementing mandates
- Setting up new files on behalf of fee earners
- Filing
- Arranging signing of mail and Declinatures
- Booking meeting rooms
- Taking payments from clients using payment platform
Who are you?
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Experience working within a busy office environment
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Have the ability to work in a fast-paced, high turnover environment
- Have strong communication skills, written and verbal
- Experience working with clients
- Have a high level of attention to detail
- Have the ability to multi-task
- Excellent MS office skills
Additionally, it would be desirable but not essential for you to have the following:
- HND/SVQ qualification in business administration (or similar)
- Private Client department experience
Company Benefits & Perks
- Competitive Salary
- 20 days holiday plus 11 bank holidays. Closing over Christmas & New Year.
- Holiday Loyalty Scheme: Earn an additional 5 days holiday.
- Buy and Sell up to 3 holiday days each year
- Company Bonus Scheme
- Company Pension Scheme
- Hybrid Working
- Wellbeing Support
- Counselling Service
- Quarterly team nights/days out
- Annual Company Day out
- Company referral scheme