Position Overview & Specifications
Location: London, UK (hybrid)
Duration: Permanent
Hours: Full-time
Salary: S3 (£23,800 - 29,700)
Department: Finance/Accounting
Commencing: February / March 2023
Reports to: Accounts Payable Specialist
Works closely with: Accountants, Finance Teams, Programs Support staff
Supervisory Responsibilities: None
POSITION SUMMARY
Performs Accounts Payable function; processes transactions in the accounting system and maintains accounts payable files for vendors. Primary point of contact for questions and assistance regarding entry and payment of invoices.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Subject matter expert on Unit 4 ERP System Vendor Master File and accounts payable, provide support to other Internews staff also entering invoices.
- Prepare and enter multi-currency invoices for all payment methods (Barclays wire Transfers, ACH, check, FX, Western Union, etc.), including review for proper coding and approvals.
- Review and research open payables to resolve outstanding issues prior to payment.
- Process recurring remittances according to corporate schedule, including payment of invoices entered by others.
- Process expedited payments including manual cheque requests and wires.
- Provide payment confirmations to appropriate parties as necessary.
- Process Petty Cash requests and maintains petty cash ledger.
- Maintain AP vendor master records in accounting system.
- Organize and maintain A/P files.
- Research vendor payment history in response to queries from Internews staff and others.
- Assist in reconciling balance sheet accounts and creating schedules.
- Cross trained as backup staff to other department functions, including PSC payment processing and expense reimbursements and AP mailbox cover.
- Support of commitment accounting and purchase order monitoring.
- Understanding of and demonstrated commitment to upholding Internews Core Values .
- Maintains confidentiality in all matters related to vendors and payments.
- Other duties as assigned.
QUALIFICATIONS
- Accounting Degree or Qualified by experience
- Familiarity with computers and computer software including spreadsheets, word processors, e-mail, and accounting systems
- Ability to read and comprehend basic instructions, short correspondence, and memos
- Ability to write simple correspondence
- Ability to effectively present information in one-on-one and small group situations to other employees of the organization
Recruitment timeline:
Closing date for applications: 28 February 2023
Candidates must submit a succinct covering letter of no more than 2-pages explaining how they satisfy the requirements of the person speciation in addition to a CV highlighting relevant experience. The successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer.
The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.
This position will be located in the United Kingdom and therefore a successful applicant must be able to demonstrate their right to work in the UK.