Position Overview & Specifications

* highly competitive rates of pay * instant access to your wages. No need to wait for payday! * exclusive employee discounts incl. retail and leisure savings * excellent career development incl. formal training * free parking * well-supported environment * The Hawthorns Braintree, are currently recruiting for an attentive and experienced Administrator to join our friendly and welcoming team. As Administrator you will support the General Manager, staff and residents in administrative tasks to ensure the smooth and efficient management of the service and meet Head Office deadlines on financial procedures and all information returns The key responsibilities of our Administrator include:

Responsible for the collection of data to enable invoicing to be carried out by Head office. Checking invoices on receipt from Head Office and distribution of these invoices punctually. Including notification of new or departing residents and any other details relevant to a residents stay.
Collect and record rental income from individuals. Advising new residents on the process of rental payments.
Follow up non-payment of rent immediately and report to Head Office any areas of concern for outstanding debtors.
Maintain the petty cash, recording all disbursements and action reclaims to maintain the float.
Prepare monies raised through guest meals for safe banking.
Collate information and complete the weekly/monthly payroll return, to include hours worked, sickness, holidays, starters and leavers, to meet the payroll deadline. Administering the payroll system.
Assist in the preparation, collation and dispatch of management information to Head Office as requested.
Maintain records of all orders and invoices submitted for reconciliation to Head Office to allow prompt and accurate responses to enquiries.
Place purchase orders with approved suppliers, complying with procedures, to maintain appropriate stock levels and controls and ensure expenditure is contained within agreed budget limits.
Maintain the Purchase Ledger and assists the General Manager in the running of the Purchase Order System.
Provide clerical support to the General Manager and, when appropriate other staff, including diary management, word processing, photocopying, filing and maintaining personal records.
Act as reception providing a focal point for guests and telephone enquirers, promoting a positive image and customer focused approach.
Develop and maintain positive relationships with all residents, family, visitors and colleagues.