Position Overview & Specifications

My client is a leader within a specialist sector, due to expansion they now have a need for an Accounts Assistant / Purchase ledger Clerk on a full-time, temp to permanent basis.

Duties:

Registering invoices / credit notes onto Open Accounts (prior to approval by key managers within the business).
Checking invoices / credit notes once approved and coded by the relevant manager.
Ensure that all invoices / credit notes are approved by the relevant manager, and have the appropriate back-up in the case of capital expenditure.
Reconciliation of supplier statements on a monthly basis.
Dealing with supplier and internal manager queries as they occur.
Completing month end close down procedures, printing of daybooks, review of aged creditors, reconciliation of control accounts and standing data exception reporting.
Review of debit balances with reasons and updates.
Regular review of the registered invoice list, including chasing managers for outstanding invoices / credit notes.
Review purchase ledger processes and ensure maximum efficiency is maintained.
Working closely with the sales ledger and treasury teams to improve efficiency.
Managing a number of purchase ledgers, including sterling, dollar and euro suppliers for both business units.
Review exception reports for potential duplicate payments and take appropriate action where required.
Update and review information maintained on the sharepoint site.
Ensure documentation received adheres to agreed policy documentation.

Payments (Purchase Ledger):

Complete an automatic cheque runs (weekly).
Complete BACS transfers (including month end) – payment runs are made twice monthly including sterling, dollar and euro suppliers.
Ensure that the direct debit file is kept up to date and that DD’s are cancelled when they come to the end of their payment periods.
Scheduling and communication of all payments runs by BACS / cheque and wire transfers for all currencies including liaising with Treasury.

Other: