Position Overview & Specifications
We have an exciting opportunity for Admin Support to join us at our Plymouth Depot on a 3 day working week.
You’ll be joining our business as a key member of Depot and Administrative Team. Working alongside the Depot Administration & Finance Supervisor, you will support your Depot Manager in ensuring the smooth running of the Depot.
About the Role:
You will support on specific tasks such as management of daily, periodical analysis and reporting for all cost within the depot, generating and analysing all financial reports, highlighting trends, poor practice and risks and offering potential solutions.
You must have strong communication skills as part of your role will be to work alongside line managers and ensure that company process and best practice methods are followed.
The ability to multi-task and work in an organised fashion is key as you will support on maintaining and submit relevant payroll timesheets within deadlines. Our Admin Supports are key to DAFS in helping support them to complete tasks efficiently. It is key that you must be able to build relationships with colleagues at all levels in your Depot and the wider business.
Experience/Qualifications:
Experience of managing process and systems in a busy administrative environment is essential.
Proven ability to collate information or stats to create a case and influence others.
Proven ability to create efficient systems, ways of working for improvements.
Speed and accurate typing skills, including attention to detail.
Excellent working knowledge of Excel, PowerPoint, Word, and Outlook.
Proven organization skills – ability to work in a logical and methodical manner; ability to use own initiative and effectively manage several tasks at one time.
Responsibilities:
Maintain accurate Attendance Management by updating relevant system accurately and in a timely manner
Influencing line managers to follow company process and ensure that best practice methods are followed and reporting where these fail
Collate, maintain and submit relevant payroll timesheets, update GPHR10 accordingly in line with company deadlines
Develop and maintain a working system with the DAF in relation to WTD worked hours, working efficiencies / trends including sickness and absence reporting.