Exhibition Services Assistant, Frieze

Job Description Contract Summary
Who We Are: At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish. Frieze is a media and events company that comprises three publications, frieze magazine, Frieze Masters Magazine and Frieze Week; and five international art fairs, Frieze London, Frieze LA, Frieze New York, Frieze Seoul and Frieze Masters; regular talks and summits, led by frieze editors; and frieze.com – the definitive resource for contemporary art and culture. In addition, two years ago we launched Frieze Membership, including the premium Frieze 91 membership featuring exclusive access to Frieze fairs and a year-round programme of events; plus No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network. IMG is a global leader in sports, fashion, events, and media and is a subsidiary of Endeavor, a global entertainment, sports and content company. What You’ll Do: Frieze are looking for an Exhibitor Services Assistant to support Fair Managers in carrying out necessary tasks to produce Frieze fairs, working closely with exhibiting galleries, other departments within the company, and external parties. Key Responsibilities Include But Not Limited To: Support Fair Managers in carrying out necessary tasks to produce Frieze fairs, working closely with exhibiting galleries, other departments within the company, and external parties.

• Provide support to galleries in regard to all aspects of their participation in the fairs
• Support on the gallery application process
• Update application information and maintain systems
• Support Selection Committee Meetings preparations and organisation
• Attend Selection Committee Meetings as requested by Managers
• Support on the launch of all exhibitor platforms with the fair Managers, i.e., Listings

Platform, Exhibitor Manual

• Draft and coordinate exhibitor correspondence year-round
• Support exhibitors with enquiries throughout the year including applications, selection process, stand build, shipping, insurance, storage, invitations, etc.
• Maintain high quality customer service on all fair delivery aspects

Other departments / contractors liaison

• Coordinate Frieze Viewing Room gallery participation with Digital Team
• Provide exhibitor information as needed by other departments
• Supply information to be included in promotional material for the fairs and proof drafts
• Work with external contractors and Production team to advise galleries on stand build options
• Liaise with VIP team on accreditations and invitations allocation
• Liaise with Communications/Marketing team to ensure visibility and accuracy of gallery information across our platforms
• Prepare signage material and organise production with external vendors and Design team

At the fairs

• Support on training of temporary staff
• Prepare exhibitor resources to be used at the fair
• Set up site for exhibitors, including check of the stand build
• Oversee Exhibitor desk throughout the fair
• Answer various exhibitor queries and coordinate services onsite

Systems and databases

• Input and update exhibitor data
• Produce reports and analysis for team and directors
• Compile research data and comparative analysis
• Maintain exhibitor platforms year-round

General

• Look after specific projects and areas of the budget as requested
• Ensure timeline is adhered to for specific projects
• Keep team procedures up to date
• Participate in post-fair debriefs
• Assist team in implementing improvements year on year

Our Values:

• We are fueled by Persistence, adapting and seeking solutions in the face of challenges.
• We support and elevate diverse voices, promoting equity and Inclusion within our company, industries and community.
• We operate with a spirit of Entrepreneurialism, a willingness to take risks and mindset that is built to disrupt.
• We rely on Collaboration across our network to power culture and unite people around the world.
• We hold ourselves to the highest standards of Excellence in every aspect of our work, including how we interact with one another, our clients and our partners.

Our Work Ethic: We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home. We've adopted a hybrid working approach to give more flexibility on where and how we work. You'll find out more about what this means for this role during the recruitment process, but we are currently excited to have our employees experience our office culture as much as possible. Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. It means that we engage in anti-racism and ally-ship the way we do anything. Fiercely and fearlessly. As a global company that drives culture we endeavor to reflect the world’s diverse voices both internally and externally to ensure success in our mission. If you require reasonable accommodation during the application and selection process, please let us know. We will work together to best meet your needs. Frieze is part of Endeavor, a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings. Benefits:

• Income protection
• Life insurance
• Private medical insurance
• Pension contribution
• 23 days holiday + x-mas week off + bank holidays
• Dental insurance
• Green car scheme
• Season ticket loan
• Cycle to work scheme
• Free breakfast
• Eye Care
• Endeavor Wellness - lunch and learn events
• EAP - range of practical and emotional support services
• Dependent care - 5 days subsidized emergency child, pet, elder care
• Subsidized gym membership / Class-pass
• Health Screening
• Dynamic office environment with great people!
• Regular team and company networking events/celebrations
• Access to free tickets to sporting and entertainment events

The Process: We appreciate the time take to apply for the role and your recent interest in IMG. We will review all applications within five working days and be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search. A Bit About Us: Frieze is part of Endeavor, a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings. Endeavor LinkedIn - https://www.linkedin.com/company/endeavor-co/mycompany/ Endeavor Website - https://www.endeavorco.com/ Our Diversity & Inclusion Statement Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large. Working Conditions

• This is a Permanent Contract.
• The location is Surrey Street, London.
• Working hours are 10:00 - 18:00.
• Occasional travel and weekend work may be required.

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.