Position Overview & Specifications
Duties/Responsibilities
Job Purpose:To provide effective assistance to the Contracts and Service Managers in the running of all Project works and assist in the running of maintenance contracts.
Principal Accountabilities:
- Liaise with Clients over start date, delivery date and completion dates.
- Contact suppliers / sub-contractors to check price and ensure availability of goods prior to ordering.
- Complete necessary paperwork to place order with suppliers and / or sub-contractors.
- Investigate and resolve outstanding deliveries with suppliers.
- Assist in the collation and issue of Contract variations as required.
- Assist in carrying out monthly contract reviews on individual projects.
- Prepare necessary information required for billing of completed jobs.
- Prepare documentation for handover to the maintenance team.
- Prepare and present quotations for additional works.
- Tool box talks and Health & Safety implementation.
- IMS documentation implementation.
- Any other duties as requested by Projects or Service Managers within reason.
Person Specification
- Thorough understanding of Project Co-Ordination.
- Good interpersonal skills – proficient communication skills, both written & verbal with demonstrated ability.
- Experience within similar role or transferable skills from related role.
- Good IT skills.
- Smart, presentable appearance.
- Personable and approachable.
- Good interpersonal and customer relationship skills.
- Good command of the English language both written and verbal.
- Self-motivated, business focused
- Keen attention to detail
- Able to work and focus in an ever changing environment
- Target driven and able to meet deadlines
- Proven communication and numeric skills (verbal and written)