Position Overview & Specifications

Our team at Crisis Guardian is growing and we’re seeking an enthusiastic part-time Company Administrator and Bookkeeper to work remotely for our resilience corporate communications company, supporting the Creative Director and project team members.

Hours:

Flexible. Part time permanent position. 8 hours p/w, subject to requirements and workload.

Location:

Remote working

Requirements:

- 1 year+ administrative experience

- Strong English with excellent written ability and proof-reading skills

- Excellent Maths

Job Role:

- Handle various financial and bookkeeping duties including double-entry bookkeeping, processing invoices, purchase orders, employee expenses (including multiple currencies), submission of employee timesheets to payroll, coordinating intracompany charges, preparing VAT return and annual accounts with accountants.

- Assist with company insurances.

- Provide support with general office administration.

- Provide HR tasks and support including sickness and annual leave records, review and maintenance of policies and procedures, preparation of employee contracts with outsourced HR company, induction and offboarding processes.

- Arrange travel and create travel itineraries for team members.

- Liaise with outsourced IT support company to arrange IT support, employee onboarding, and maintain IT records.

- Maintain company governance and compliance standards.

- Manage company correspondence, bookkeeping and administration for satellite office in Chicago.

- Comply with information security and data protection regulations.

- Attend (optional) monthly away days (requiring some travel)

Key Skills:

- Proficient in Xero accounting software

- Trustworthy

- Excellent verbal and written communication

- Organised

- Keen eye for detail