Administrator - Contract Co-ordinator

Our client, a leading Facilities Management Service Provider, are looking to appoint an Administrator (Contract Co-ordinator) for their offices in Berkshire.

Job purpose of the Administrator (Contract Co-ordinator):

You will be responsible for supporting the Line Manager and other members of the contract with relevant administration support. The role will commence in Theale, West Berkshire RG7, with a site visit once a week in Slough.

Key responsibilities of the Administrator:

• Support Business Support Manager’s and Contracts objectives
• Processing of Timesheets for Contract
• Administration of PPM / engineer report sheets and reporting on identified defects.
• Ensure service report sheets and corresponding paperwork is uploaded to Maximo and saved within IMS folder for all works, raise work orders for required remedial works
• Engage with customers and build interpersonal relationships both internally and externally.
• Coordinate the allocation and scheduling of PPM’s and reactive work orders.
• Communicate with employees and Suppliers to obtain updates and service report sheets for work order tasks.
• Request FM Procurement to raise and update Purchase Orders
• Request and update FM Procurement with final costs of call out for zero value purchase orders.
• Liaise with Contract Manager to approve supplier invoices.
• Obtain supplier quotations and submit to supervisor(s) or Contract Manager or request Purchase Orders to be raised
• Raise Planned Defect work orders following the completion of PM and SM.
• Ensure job report sheets from Suppliers are approved by site supervisor(s) or Contract Manager and uploaded to S drive and Maximo.
• Asist in the writing and collation of client reports
• Liaise with FES FM helpdesk and Client helpdesk on related works.
• Support central business functions locally.
• Support Head office FM Procurement Team with Supplier Evaluation Form and Supplier Insurance (where required)

Who are we looking for:

• Excellent customer skills
• Knowledge of FM & PFI Contracts
• Working knowledge of the difference between PPM/Reactive/Quoted works
• Excellent IT skills with proven knowledge of CAFM systems
• An understanding of Health & Safety requirements within health care environment
• Positive approach to work and high pace environment

Salary for this Administration position:

In return our client is offering for this full time position a salary depending on experience between £28,000.00 to £30,000.00 per annum

Benefits:

• Bonus – up to 5% annual
• 35 days annual leave (includes BH)

If you feel you are the ideal candidate for this role then please apply here, for a full job description then please contact Jeanette on 0207 220 8900 or email jeanettebrown@c22.co.uk