PA to the Executive Director of Sales

About The Role

We are looking for a Personal Assistant to provide support to the Executive Director of Sales and the wider team in a fast paced, creative and dynamic environment. The Executive Director of Sales heads up the team which includes the Licensing and Promotions & Experiential departments.

The role requires attention to detail, juggling of priorities, an upbeat can-do attitude, and includes a wide range of duties.

What You’ll Do

• Diary management and meeting organisation for the Executive Director of Sales
• Inbox management
• Taking minutes of meetings and ensuring that all action points are followed up
• Liaise and coordinate with other Executive Assistants and Personal Assistants as well as the wider Licensing, Promotions & Experiential, and Acamar teams
• Generating correspondence, meeting and presentation preparation
• Travel arrangements for the Executive Director of Sales including producing itineraries
• Coordination of trade show meetings
• Processing credit card and expenses for the Executive Director of Sales
• Managing and tracking the T&E budget for the Licensing and Promotions & Experiential teams
• Liaising with international agents with a sensitivity to time zones and languages
• Preparation of presentations for Board Meetings, company and team Away Days, etc
• Setting up conference calls and Zoom calls for external/internal meetings
• Preparation for trade shows
• Arrange external meetings including catering and travel when necessary
• Any other ad hoc duties that may be reasonably required from time to time

What You’ll Bring

Essential:

• An experienced Assistant with solid experience of providing high-level and varied support to senior personnel in a fast-paced environment
• Ability to multitask and prioritise effectively
• Strong organisational skills
• Diary management and general secretarial skills
• Excellent knowledge of IT systems and Microsoft Office packages
• Experienced in dealing with confidential information and documentation in a sensitive manner
• Highly numerate with exceptional attention to detail
• The ability to produce high quality documents in a timely fashion
• Proven communication/presentation skills – both verbal and written
• Confident in communicating with the team and liaising with other departments
• Most importantly, the most qualified candidate will be strongly aligned with Acamar core values, which include: Collaboration, creativity, curiosity, diversity, and kindness.

Desirable:

• Experience working for a small, growing team or independent start up is preferred but not essential
• Experience of working within the Entertainment and/or Consumer Products industry is a helpful advantage
• Commercial awareness
• Additional languages is a bonus

Personal Characteristics:

• Proactive, self-starter
• Effective at time management and able to deal with a unpredictable workload
• Polished, highly professional, with a strong work ethic and “can-do” attitude
• Excellent interpersonal skills and strong team player
• Calm under pressure
• Able to build good working relationships across all levels
• Commercial awareness
• Additional languages is a bonus